Finance Officer – NGO Job Vacancy Ethiopia 2019

Posted on: Monday May 27 , 1:20 PM , 2019
Posted in:

Job/Task Description

1) UN and other institutional funded emergency projects



  • Follow up projects of NCA and subgrantees financial management, providing clear objectives, and technical support and capacity building / training. Provide technical supervision of field program and finance staff.
  • Develop a financial and accounting training program and provide support to budget holders, partner finance staffs if applicable
  • Identify and address key financial risk areas in the planning phase as the nature of the emergency will have changed the operating environment.
  • Review / develop, co-ordinate and administer the plan for the control, monitoring and reporting of financial operations to include controller, treasury, payroll and budget functions, & development of accounting systems and procedures.
  • Update Financial information, for respective finance and program department as needed.
  • Active participation for the preparation of the project budget preparation to show funding requirements and ensure it is communicated regularly.
  • Assist in providing Financial Planning information by the specific deadline dates
  • Ensure or follow up timely and secure transfer of funds to meet program needs

2) Partnership/Sub-grant Process

  • Work with Budget holders and finance department head to organize capacity and risk assessments for partners.
  • Help facilitate the sub-award proposal review process as needed
  • Work in collaboration with procurement, logistic, other NCA finance team, and program staff to manage sub-agreements.
  • Contribute to NCA Ethiopia partnership assessment as needed/requested.

3) Partner Monitoring & financial report verification:



  • Support program department staffs following UN funded projects and humanitarian team in monitoring sub-grantee partner donor compliance and progress against objectives, developing monitoring tools as needed.
  • Liaise with program and finance team for timely submission of accurate financial reports.
  • Conduct monitoring trip to existing sub-grants of partners
  • Carry out all Pre-Award Assessments – including the defining of capacity building issues – for prospective partners and feedback to country office staffs , in a timely and comprehensive fashion
  • Review financial report submitted by partners and provides immediate feedback as necessary
  • Carry out subsequent visits to partners who are selected, in order to develop a Capacity Building Plan with specific action points, incorporating this into the negotiation phase for the Sub-Grant Agreement transfers
  • Conduct training to NCA partners finance staff
  • Coordinate communication between NCA Finance, program and sub grantees
  • Ensuring that all partners submit their financial report on timely fashion and  fund to be transferred to partners without delay
  • Assist on post-award monitoring and filed visits to ensure that NCA and donor requirements are being followed by the sub grantees.
  • Ensure budget and other operational policy and producers are respected by partners.

4)  Capacity Building:

  • Contribute to the development of capacity building strategy, particularly based on UN and other institutional funded projects
  • Work with program and finance department to schedule and implement capacity building plans which may include formal training, mentoring, and experience sharing visits.
  • Work with program department and PMER to establish linkages with other organizations that have capacity building programs, with the aim of experience sharing.
  • Track and document assessments of the impact of capacity building interventions, including regular reports/updates on partner capacity building activities.

5)  Documentation and Reporting:

  • Maintain comprehensive files for the grants including partner files and relevant hard copied in the respective sub-agreement electronic files and label them correctly.
  • Working with budget holders review monthly internal reports, compile and submit partner reports into overall donor report, program as needed/requested.

6) Donor Reports

  • Preparation of draft donor reports for review by the Finance Controller
  • Analysis of actual to budget results to identify problems in accounting or compliance
  • Identification of procedural or training issues to be addressed to improve the quality of report data.
  • Preparation of the creation of detail level budgets in NCA format to ensure required donor reports can be produced form the accounting system

7)  Budgets



  • Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.
  • Preparation of monthly management reports analyzing the use of sub-grantee funding versus approved allocation as well as spending analysis.
  • Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
  • Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

8)  Other Duties

  • Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.
  • Contribute to the overall improvement of the financial and accounting system in ETHIOPIA by providing recommendation to supervisor for consideration on specific areas that could be improved.
  • Contribute to team work
  • Facilitate any external audits and audits conducted by the Internal Auditor and other headquarters personnel

 Job Requirement

  • BA in Accounting or Finance or Business education
  • Minimum of 4 years demonstrated experience, preferably in INGOs engaged in humanitarian and development activities
  • Excellent interpersonal skills to promote effective collaboration within and across partner organizations
  • Good written and oral communication skill in English language
  • Ability to work long hours, under pressure and able meeting deadlines.
  • Able to maintain motivation of self and others.
  • Proactive to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.
  • Ability to work as part of a team as well as to work autonomously when required.
  • Keen to learn the financial and administrative procedures of NCA and partner organizations
  • Strong personal integrity and commitment to accountability
  • Detail oriented in following up and networking
  • Excellent computer basic skills and keen to learn relevant software used by NCA
  • Willing and able to frequently travel to hardship areas which NCA project sites are located

How To Apply

Deadline: June 6, 2019

Interested applicants are required to submit their non-returnable application with CV and other supportive documents to: Norwegian Church Aid Ethiopia, P.O. Box 1248, Addis Ababa, Ethiopia or  hand deliver to our office located at Wello Sefer, Ethio-China Friendship Avenue, in front of Tebaber Berta Residence.

N.B.: N.B.: Posting Date: May 26, 2019 and Closing date June 6, 2019, Enquiry by phone is not accepted, Only short-listed applicants will be contacted via telephone, Please indicate the job title you are applying for on the top of the envelope.

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