HR/Admin Assistant – NGO Job Vacancy Ethiopia

Posted on: Thursday Mar 14 , 2:54 PM , 2019
Posted in:

Job/Task Description

Position Overview 

Under the supervision of the HR/Admin Manager the HR/Admin Assistant will handle all routine activities of the HR/Admin Departments. He/she should deliver his/her duties and responsibilities in an efficient and professional manner. The position holder carry out administrative tasks related to filling and other HR/Admin related tasks.


Essential Job Functions: 

Ø  Arrange flight bookings for staff traveling for official duties, leave and other purposes.

Ø  Prepare work contracts, time sheets, reports and other pertaining documents  for temporary incentives  and other workers as required

Ø  Maintains up-to-date records (both in hard copy and soft copy format) of all staffs by making sure all the necessary work related documents are placed in each personnel files.

Ø  Ensures that the office and guest house facilities and equipments/furniture is  always in good conditions

Ø  Responsible for arrangement of accommodation for visitors on official duties.

Ø  Ensures office supplies are available in the office and make sure timely replenishments and distribution of materials. Keep track of material movements.

Ø  Update internal and external contact sheet;

Ø  Assists in organizing orientation at camp level for new, temporary and other staffs.

Ø  Assists in interview and selection of staff at camp level.

Ø  Assist in Preparing Employment Contract for of incentive workers, temporary, and definite period employees.

Ø  Manage inclusion and exclusion from insurance list.

Ø  Timely reimbursement of medical payments and keeping track of medical receipts from the field.

Ø  Collection of time sheets and  monthly tracking of leave balances

Ø  Supervise cooks and cleaners

Ø  Performs other related tasks as required

Job Requirements

Ø  University Degree/College diploma in Management, Human Resource/ Personnel Administration , Public administration with at least one year for Degree holders and  three years for Diploma holders  with related work experience.

Ø  Conversant with MS – Word and MS – Excel is a must

Ø  Ability to communicate well in English

Ø  Strong communication, organizational and interpersonal skills

Ø  Fair knowledge of current trends in Human resource / Administration

Ø  Able to organize multiple tasks , prioritize tasks and work under pressure

Ø  NGO experience is a plus

How to Apply

Deadline: March 24, 2019

Please click and follow the below IRC career links. Applications via will not be considered!! (for external applicants (for internal applicants)

Ø  Please include 3 references from current and former employers.

Ø  Applications will not be returned.  IRC discourages phone calls or personal visits.

Ø  Only applicants meeting the minimum qualification will be short listed and contacted.

Ø  Your application letter/cover letter must include the following information.

Ø  Name of the position you have applied for

Ø  Date of application

Ø  Summary of  your qualifications and experience

Ø  Motivation/objective of why you have applied for the job

Ø  Permanent Address and present address (if different form permanent) and telephone number

Ø  Disclose any family relationships with existing IRC employees.

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