Program Assistant – NGO Job Vacancy Ethiopia

Posted on: Monday Mar 4 , 4:00 PM , 2019
Posted in:

Job/Task Description

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.



Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.

Save the Children, offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.



Job Title Program Assistant
Code SCI/HFO/ 018 /19
Place of Work Gedeo Zone, West Guji Zone
Program/Unit Humanitarian
Monthly Salary in ETB As per the scale of the organization
No. of Positions 2
Length of Contract Six Months

 

ROLE PURPOSE:

The purpose of the Program Support Assistant position will assist the program to carry out activities in finance. She/he will assist with quality control, financial reporting and monitoring. The Program Support Officer is responsible mainly for managing working advances of the project and provide related administrative support to the project team. The role holder will also provide assistance in ensuring appropriate systems and procedures (payroll, cash management, vendor payments, budgeting and other related to financial management) are in place to properly disburse, account, budget and report project funds which are cost effective, timely, have proper internal controls and comply with SCI internal policy procedure.

JOB SPECIFIC ROLES AND RESPONSIBILITIES



KEY AREAS OF ACCOUNTABILITY: 

§  Requests working/program advances for payment as per approved Terms of References.

§   Collects working/program advances and make various payments as per the authorization and approval of Budget Holders and in accordance with SCI’s financial management policy.

§  Ensures that all payments are made against sufficient, complete, correct and relevant supporting documents duly verified and approved by concerned managers or budget holders.

§   Ensures that all payment documents have “Save the children Paid” stamp.

§  Summarizes expenses using relevant expense codes duly authorized by responsible person and timely settle all project advances to finance section of the Field Office before placing a request for another advance

§  Ensures that Government withholding tax is deducted from service fees to hotels, resources persons etc. rendered outside of the Field Office location and issues receipts to service providers accordingly

§  Ensures that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled with in three days.

§  Prepare General Ledger and Cash Offline Spread sheet (GLACOS for all transactions that to be reviewed and posted by the Financial Accountant

§  Follow up on staff work/travel advance and travel advance to be settled timely.

§  Prepares bank payment voucher for approved payments and effect the payment.

§  Handle petty cash of the field office and maintain proper petty cash recording/register

§  Prepares petty cash payment voucher and effects approved cash payment up to petty cash limit of the program

§  Do other activities assign by immediate Supervisor

Job Requirements

QUALIFICATIONS AND EXPERIENCE

·         BA degree in accounting or equivalent combination of education and work experience

EXPEREINCE

  • Minimum 2 years of relevant experience,
  • Computer knowledge in MS Office (Excel, Word, Outlook)
  • Knowhow of different Accounting Software’s
  • Experience in handling petty cash is required for this role. 

KNOWLEDGE SKILLS AND ABILITY

  • Strong training skill

·         Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;

·         Excellent interpersonal, communication and presentation skills;

·         Fluency in written and spoken English;

·         Commitment to Save the Children values

·         Teams, in the event of emergencies 

COMPETENCIES 

SC Values are: AccountabilityAmbitionCollaborationCreativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases. 

Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.

·         Engaging (align with Collaboration, Creativity,  

·         Networking: Builds and use sustainable relationship to support the work of save the children

·         Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

·         Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.

How to Apply

Deadline: March 11, 2019

Interested applicants who meet the MINIMUM requirements should send the following through habtamu.aragie@savethechildren.org on or before March 11, 2019 

a.   A CV (not more than 3 pages)

b.   A cover letter (not more than one page)

c.   A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request. 

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