Supply Chain Officer-Procurement – NGO Job Vacancy Ethiopia

Posted on: Monday Mar 4 , 12:45 PM , 2019
Posted in:

Job/Task Description

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.



OVERALL PURPOSE OF THE ROLE:

The Supply Chain Officer – Procurement main objective is to provide efficient and effective Procurement and Logistics implementation and smooth running of departmental operations according to DRC’s internal and donor procedures, as per the Operations Handbook. He/She will be responsible for procurement of tools, construction materials, goods and services and coordination of logistical operations in Gambella.



Responsibilities:

  • Establish a rigorous, accountable, and transparent procurement system, compliant with the DRC Operations Handbook chapter on Procurement Management, local law, and donor requirements.
  • Advocate with all program teams in the field for procurement planning, in line with DRC Operations Handbook and Area Performance Indicators (APIs), this includes leading the process of procurement planning and convening regular meetings with Program colleagues to provide feedback on planned purchases, committing to realistic timelines for delivery and implementation.
  • Supervise all procurement processes and implement/reinforce a tracking system for all local and central procurement on behalf of program teams.
  • Responsible for ensuring a weekly Procurement Tracking Table (PRTT) is updated and accurate, circulated on a weekly basis to Kampala and all Area Program, Finance, and Supply Chain colleagues.
  • Ensure suppliers are vetted according to DRC policies and an updated supplier database exists with comments on performance and contract tracking.
  • Ensure proper accounting, reporting, internal controls and maintenance/filing of records.
  • Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
  • Coordinate with Country Supply Chain Manager to ensure that all issues are reported and solutions are realized as the issues arise.
  • To ensure proper human resources management of the logistics team – following up on evaluations, compensation / annual leave, disciplinary issues, recruitment etc as well as identifying areas for mentoring and build capacity of staff.
  • To work closely with the logistics / procurement team, ensuring effective and efficient implementation whilst maintaining a comprehensive overview of all logistics and procurement tasks, roles and responsibilities
  • Facilitate regular meetings in all field locations
  • Oversee performance management, regular evaluations and setting of targets for personnel, support in staff morale and advancement
  • To understand the DRC Gambella Program strategy and provide strategic input on improving effectiveness and efficiency
  • Assist to identify logistics needs and respond with strong ideas and experience
  • Follow human resource issues with the HR officer in Gambella ; Authorize payments on Logistics budget line
  • Represent DRC in logistics meeting ;  Be DRC focal point as needed
  • Compile and prepare the logistics monthly activity/ fuel / stock report
  • Prepare procurement plans with budget holders and Area Manager for new grants/ projects
  • Prepare with the team and submit the monthly work plans

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.



Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Acting in line with DRC’s vision and values

Job Requirements

Experience and technical competencies: (include years of experience)

  • Preferably experienced in Supply Chain Management or Logistics or another relevant field preferably with INGOs for at least 5 years
  • Excellent proficiency in all MS-Office software applications;
  • Strong planning, organizational and problem-solving skills with ability to work both independently and within a team in a demanding work environment.
  • Excellent personnel management skills, including diplomacy, communication and negotiating skills;
  • Experience in staff training and capacity building
  • Results-oriented and demonstrated ability to build partnerships  

EDUCATION:

  • College Level Education – graduate in supply chain
  • Training/Certificates in supply chain

LANGUAGE:

  • Fluency in written and spoken Amharic
  • Strong English writing and communication skills

How to Apply

Deadline: March 11, 2019

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post though online application system >>> www.drc.dk under Vacancies.

For more NGO Job Vacancy >>> Latest NGO Job Vacancy Ethiopia